How Is It Done? Bid Smart’s Guide to Crafting Winning Proposals (Part 6)

Welcome to Part 6 of our 6 part series where we will share our expertise and industry experience to discuss how we craft winning proposals.

This is our final segment and our last blog post of 2024. We have loved doing this series and hope you have enjoyed reading and have picked up some hints and tips along the way.

Part 6 -  Review and Refine

To recap, so far we have discussed understanding the client's needs, the importance of structuring your proposal, how to tailor your proposal and how to be clear and concise, and the importance of answering the client's questions. Next is our final instalment, Part 6…

Review and Refine

Once the first draft is complete, the proposal is far from finished. Every proposal should go through a rigorous review process to ensure that it is error-free and coherent.

• Proofread: Grammar mistakes, typos, or inconsistencies can diminish the professionalism of your proposal. Use tools like Grammarly or have a colleague proofread the document to catch any errors you might have missed.

• Check Compliance: Make sure your proposal meets all the client’s requirements, including page limits, format specifications, and submission guidelines. Failings to follow instructions can be an easy reason for disqualification.

• Get Feedback: Before submitting, ask for feedback from team members or trusted colleagues. A fresh set of eyes can catch areas for improvement that you might have overlooked.

7. Submit with Confidence

Once you’ve refined your proposal, ensure that you submit it on time and in the correct format. Missing the deadline or submitting in the wrong format can instantly disqualify even the strongest proposal.

Final Thoughts

Crafting a winning proposal is both an art and a science. It requires a deep understanding of the client’s needs, careful structuring, and attention to detail. By following these key steps—understanding the client, tailoring your proposal, keeping it clear, and ensuring compliance—you’ll be well on your way to writing proposals that not only capture attention but also win contracts.

Remember, every proposal is an opportunity to showcase your expertise, problem-solving abilities, and commitment to delivering value. With the right approach, you can turn a well-written proposal into long-term business success.

We're so pleased you came on this journey with us. Everyone at Bid Smart wishes you a happy Christmas and a successful and prosperous 2025!